Never Miss an Order Again
Managing sales from multiple systems is frustrating. Manual entry wastes time, introduces errors, and delays fulfillment. And if Square and WooCommerce don’t match—customers notice. Orders get lost, statuses are wrong, and refunds are inconsistent.
Our real-time WooCommerce to Square order sync removes that friction.
Orders flow instantly from Woo to Square POS and back again. You stay on top of every transaction, payment, refund, fee, and fulfillment update without lifting a finger. It’s fast, reliable, and built to handle the complexities of modern retail.
You don’t need to monitor two dashboards or chase down missing details.
Everything is updated, tracked, and reconciled automatically, so you can focus on customers, not corrections.
Built for Real-Time Retail Operations
Orders placed on your WooCommerce store are transferred to Square POS in real time with complete accuracy.
You can instantly sync WooCommerce orders to Square, including product data, modifiers, taxes, pricing, shipping details, and customer information—everything needed to fulfill the order is captured without error. This ensures your Square POS order status always reflects what the customer submitted, with no missing fields or mismatched values.
The system supports variable products, large catalogs, and multi-location workflows. It works across all Square devices—whether terminals, tablets, or mobile apps—so staff can view and fulfill orders without delays or second-guessing.
This level of precision removes the need for manual updates, helps prevent fulfillment errors, and ensures real-time processing for fast-moving retail teams.
Business Moves Faster When Systems Stay in Sync
You can track order updates, refunds, and totals in real time, ensuring consistent records and smooth operations across both platforms.
Changes in either system reflect instantly in the other. That includes Square POS order status updates, refund activity, and changes to tax or shipping values. If a refund happens in Square, WooCommerce shows it right away.
Syncing both systems cuts down on manual work, improves accuracy, and helps your team manage orders faster.
Businesses that regularly sync WooCommerce orders to Square, accelerate operations and serve customers more effectively.
Features
Woo → Square Order Push
Send orders from WooCommerce to Square in real time
Push WooCommerce orders to Square POS instantly with all key order data. Your team can access and fulfill them right away, with no manual entry or delay.
- Creates the order in Square with full items, totals, and notes
- Syncs discounts, shipping, modifiers, and custom fields accurately
- Transfers customer info and delivery method for easy fulfillment
Features
Square → Woo Import
Bring Square POS orders into WooCommerce when needed
Import in-store Square orders into WooCommerce to unify reporting, customer data, and sales tracking. Ideal for CRM, exports, and order history.
- Syncs POS orders with products, customer details, and timestamps
- Adds payment info and order source for clean reporting
- Prevents duplicates with smart auto-matching logic
Features
Unified Order Sync That Works Like Your Business Does
Status Updates
Order status changes in Square POS like completed, canceled, or refunded sync instantly to WooCommerce. This keeps both systems aligned and avoids manual updates.
Taxes, Fees, and Shipping Consistency
Your tax rules, shipping rates, and extra fees are synced accurately between WooCommerce and Square. This keeps your pricing consistent and reduces billing disputes or accounting issues.
Digital and Physical Receipts
Receipts are generated using synced order data, with matching transaction IDs in both systems. Customers receive accurate receipts from Square, while WooCommerce keeps the full record for tracking.
Multi-Location Order Routing
WooCommerce orders can be routed to the correct Square location based. This supports local pickup, warehouse shipping, and faster delivery management.
Engineered for Sales Teams That Don’t Slow Down
For growing businesses, having disconnected order systems leads to missed sales, inconsistent reports, and longer wait times for customers.
Our WooCommerce to Square order sync ensures nothing gets lost. Your online orders reach the POS right away, and your team can begin preparing fulfillment without switching systems.
Every status change, or payment update is captured and shared automatically between both platforms. You won’t need to copy data or double-check spreadsheets to keep your records clean.
If your store has more than one Square location, the system routes orders intelligently. You control how routing works. That way, customers get the right delivery or pickup experience without manual changes.
And with full logging, activity tracking, and native compatibility with Square and WooCommerce APIs, it’s a system designed for speed and accountability.
This sync handles thousands of orders without delay. It’s a tool for real sellers, built to work under real retail conditions.
Culture & values
Expand Your Integration Capabilities
Our system is designed to work together across features. Connect Order Sync to inventory and payments for full coverage.
Inventory Sync
Automatically update stock levels, product titles, prices, and images between Square and WooCommerce. Any changes made in Square reflect instantly in Woo, helping you prevent overselling and maintain accurate listings across platforms.
Payments
Let customers pay using Square, Apple Pay, Google Pay, or Afterpay directly on your WooCommerce store. Every payment syncs back to Square with full transaction details, helping you track revenue in one place.
Loyalty & Customers
Keep customer data consistent across systems. Sync accounts, order history, and Square Loyalty points between WooCommerce and POS, so rewards, redemptions, and profiles stay up to date automatically.
FAQ
Frequently asked questions
Still have questions? Here are some helpful answers on how the WooCommerce to Square order sync works in real-world scenarios.
Can I select which orders get synced to Square POS?
Yes, you have full control over which WooCommerce orders are sent to Square POS. You can choose to sync all orders or specific orders. This helps you manage fulfillment efficiently while keeping your Square dashboard clean and relevant.
Can I trigger a manual sync for a specific order?
Is this service compatible with subscription orders?
Will syncing affect fulfillment workflows already set up in Square?
Get Orders Flowing Automatically!
Reduce errors, save time, and process sales faster with real-time WooCommerce to Square POS order sync.
Skip the manual work. Our system keeps your orders aligned and your records complete.